Back office for specialty construction
Additions and builds run phase by phase, permit to punch list.
Small-scale residential construction — room additions, detached garages, sheds, pergolas, in-law suites — where licensed partners handle structural, electrical, plumbing, and HVAC work and Your Deputy owns planning, permits, and project management.
Configured for Specialty Construction
Not generic software. Your trade's operating system.
The configured pack runs builds from feasibility and design through permits, phased construction with inspection gates, punch list, and a documented handoff.
Feasibility before drawings
A site visit measures setbacks and lot constraints, reviews the existing structure, and delivers an honest go or no-go — some projects don't pencil out, and saying so early is the job.
Licensed partners, one schedule
Structural engineering, electrical, plumbing, and HVAC are performed by licensed partners stated in the contract; Your Deputy holds the bid packages, sequencing, and the single point of contact.
Phase-gate evidence
Foundation photographed before backfill, framing before insulation, rough-ins before drywall — every stage that gets closed up carries photo evidence of what's behind the walls.
Your workflow pack
Every phase configured before you log in.
Your back office ships with these phases built for Specialty Construction — tasks, checklists, and QA gates included.
Intake & Scheduling
Captures project type, property address, goals, budget range, desired timeline, and HOA or zoning flags.
Quote & Approval
Fixed-price line-item contract from completed drawings with allowances explicitly marked and capped, and milestone payments tied to finished phases — never a large upfront deposit.
Pre-Construction
Feasibility site visit, concept and construction drawings with engineering coordination, licensed-partner bids locked in, firm proposal issued, and building, zoning, and trade permits filed.
Structure & Envelope
Site work, foundation, framing, envelope, and licensed rough-ins — each stage photographed before it's closed up and passed through its inspections.
Closeout
Punch-list walkthrough completed item by item, handoff packet delivered with as-builts and warranty terms, and final sign-off captured.
QA & Closeout
Inspection sign-off sheets for every required inspection, a change-order log with every scope change signed before execution — no verbal changes, ever — and the punch list tracked to zero.
Invoicing & Review
Final invoice per the milestone schedule, review request at handoff, and warranty calls treated as priority QA visits with a proactive check-in before warranty expiry.
Quoting, our way: Construction is per-project fixed price from completed drawings, with allowances explicitly marked and capped — overages need written approval. No firm price before design is complete and the site is assessed; consultation and feasibility carry a flat fee credited on signing.
How a job flows
From first call to paid invoice.
Feasibility consultation
A property walk covers goals, budget range, and timeline honesty — zoning setbacks, lot fit, and whether the budget matches the ambition.
Concept, then full design
Footprint options and a budget-range estimate come first; then full drawings, engineering coordination, and finish selections — so the customer sees exactly what will be built before permits are filed.
Firm proposal, milestone payments
A line-item contract with clearly marked allowances and a payment schedule tied to milestones — never a lump sum upfront.
Permits and pre-construction
Building, zoning, and trade permits are filed with status updates at filing, review, and approval; the customer gets a start date they can plan around and one point of contact.
Phased construction with inspections
Site and foundation, framing and envelope, licensed rough-ins, then insulation, drywall, and finishes — weekly progress photos, and rough inspections passed before anything is closed up.
Punch list to handoff
Every deficiency is written down with completion dates, the punch list is completed and re-verified, and the customer signs off with as-built notes, finish schedules, and warranty terms in hand.
Proof on every job
Evidence your customers can see.
Every Specialty Construction job carries photo and documentation standards — dispute prevention built into the workflow.
- ✓ Phase-gate photos: foundation before backfill, framing before insulation, rough-ins before drywall — photo evidence of every stage that gets closed up.
- ✓ Inspection sign-off sheets filed for every required inspection — foundation, framing, rough trades, insulation, final.
- ✓ Change-order log: every scope change in writing with the customer signature before work proceeds; no verbal change orders, ever.
- ✓ Punch list as a living document — item, owner, due date, verified-complete — closed only when the customer agrees each item is done.
- ✓ Handoff packet: as-built notes, finish and paint schedules, warranty terms, maintenance guidance.
Our boundary, stated plainly: We never start construction before permits are issued, and walls are never closed until rough inspections pass — each gate is photo-documented and signed off.
Pricing
One recovered job a month pays for it.
Your Deputy tiers for Specialty Construction: Line-item fixed-price proposals with milestone payments tied to completed phases.. Same platform, configured for how specialty construction work gets billed.
Launch
Owner-operators & 1–2 person shops
$499 one-time onboarding · $1,790/yr annual
- Branded client portal on your subdomain
- Online booking page + Specialty Construction intake form
- Digital quotes/proposals with e-sign
- Invoices + online payment
- Review engine (auto requests after paid jobs)
- 1 niche workflow pack
- Unlimited staff seats
- Email support
Growth
Growing shops with crews (3–15 people)
$999 one-time onboarding · $2,990/yr annual
- Everything in Launch, plus:
- Full niche OS: dispatch board, crew mobilization checklists, arrival/departure logging
- Automations: quote follow-up drip, past-due dunning, QA gates, seasonal re-engagement
- Crew checklists & SOP library
- Reputation + referral engine
- Service recovery: callback, billing & warranty inboxes
- Subcontractor packet: credentials, availability, offboarding
- Priority support
Scale
Multi-crew / multi-territory operators
$1,499 one-time onboarding · $5,490/yr annual
- Everything in Growth, plus:
- Territories & capacity rules, resource reservations
- Advanced reporting: weekly reconciliation, monthly acceptance review
- Custom integrations (webhooks to your tools)
- Quarterly ops review with us
- Dedicated success contact
End of shift
Your competitors are one missed call away from your customer.
Put your back office on autopilot. Complete the intake, take a 45-minute launch call, and we handle the build from there.
Illustrative sample report — what your end-of-day looks like with Your Deputy on the job.