Back office for Irrigation & Outdoor Water
Zones, heads, and winterizations scheduled around the freeze.
Design, installation, repair, and seasonal care of residential sprinkler systems plus outdoor water features — spring startups, summer service and installs, fall winterization blowouts, and a quiet winter for planning. Zone-coverage proof and winterization confirmation are the signature evidence.
Configured for Irrigation & Outdoor Water
Not generic software. Your trade's operating system.
The pack covers the irrigation year — seasonal intake and quoting, zone-mapped installs, blowout scheduling against the freeze calendar, and reminder-driven renewals — across Irrigation and Water Features work areas.
Seasonal cadence scheduling
Your Deputy configures the seasonal rhythm — spring startups, summer installs, winterizations batched by neighborhood before the first hard freeze — with urgency-ranked winterization leads when the forecast tightens.
Per-zone quoting mechanics
Flat-rate repairs per head, valve, or leak; new installs quoted per zone after the site visit with a layout sketch — never a firm install quote without one.
Winterization proof pack
Every winterization closes with a signed confirmation checklist — supply off, zones blown, backflow drained, controller off — issued to the customer for warranty and home-sale disclosures.
Your workflow pack
Every phase configured before you log in.
Your back office ships with these phases built for Irrigation & Outdoor Water — tasks, checklists, and QA gates included.
Intake & Scheduling
Jobs classified as install, repair, spring startup, winterization, or water feature; zone count and controller brand captured; winterizations batched by neighborhood in the October–November pre-freeze window.
Quote & Approval
Flat-rate repairs per item; installs quoted per zone after the site visit with a layout sketch; seasonal bundles covering startup, mid-season check, and winterization.
Irrigation
Water pressure and flow tested, zones mapped; each zone run with coverage photographed; heads, valves, and leaks repaired per approval; arcs adjusted for head-to-head coverage; controller programmed with manual operation demonstrated.
Water Features
Pump, basin, liner, and plumbing inspected; intake and filters cleaned; pump flow tested and fittings checked for leaks; features winterized — lines drained, pump removed and stored — with a care schedule noted.
QA & Closeout
Every zone observed running before closeout; winterization jobs audited against the freeze calendar — no blowout scheduled after the first hard freeze without manager review; the customer demonstrates manual zone operation before the tech leaves.
Invoicing & Review
Itemized invoice with the zone map and controller settings documented; seasonal contract offered; next-season reminder scheduled; review requested.
Quoting, our way: Flat-rate repairs (per head, per valve, leak repair); per-zone install pricing after a site visit with a layout sketch; seasonal contracts bundling startup, mid-season check, and winterization. Never a firm install quote without a site visit.
How a job flows
From first call to paid invoice.
Site assessment
The tech walks the property — water pressure and flow, existing zones and head coverage, backflow preventer, controller type — and explains what's wrong or proposed zone by zone.
Quote
Repairs quoted flat-rate per item; installs quoted per zone after the visit with a layout sketch; seasonal packages offered as a bundle — approved before digging starts.
Scheduling
Installs set in dry weather windows; winterizations batched by neighborhood before the first hard freeze; water access and controller location confirmed.
Service day
Installs: utilities marked, heads and valves set, controller programmed, each zone run and adjusted. Winterizations: supply shut off, lines blown out zone by zone at regulated pressure, backflow drained.
Demonstration
The controller is programmed and demonstrated; the customer is shown how to run zones manually and adjust schedules; a written zone map is left behind.
Seasonal follow-up
Spring startup reminder, mid-summer coverage check offer, fall winterization booking before the freeze; review requested.
Proof on every job
Evidence your customers can see.
Every Irrigation & Outdoor Water job carries photo and documentation standards — dispute prevention built into the workflow.
- ✓ Zone coverage photos — each zone running, showing head-to-head overlap.
- ✓ Signed winterization confirmation checklist: supply off, zones blown, backflow drained, controller off.
- ✓ Controller program settings documented; before/after photos for repairs.
- ✓ Customer demonstrates manual zone operation before the tech leaves.
Our boundary, stated plainly: Winterization reduces freeze risk but can never eliminate it — and blowout air pressure always stays within pipe-rating limits, never beyond them.
Pricing
One recovered job a month pays for it.
Your Deputy tiers for Irrigation & Outdoor Water: Per-visit pricing on a per-zone framework, with seasonal start-up and winterization bundles. Same platform, configured for how irrigation & outdoor water work gets billed.
Launch
Owner-operators & 1–2 person shops
$499 one-time onboarding · $1,790/yr annual
- Branded client portal on your subdomain
- Online booking page + Irrigation & Outdoor Water intake form
- Digital quotes/proposals with e-sign
- Invoices + online payment
- Review engine (auto requests after paid jobs)
- 1 niche workflow pack
- Unlimited staff seats
- Email support
Growth
Growing shops with crews (3–15 people)
$999 one-time onboarding · $2,990/yr annual
- Everything in Launch, plus:
- Full niche OS: dispatch board, crew mobilization checklists, arrival/departure logging
- Automations: quote follow-up drip, past-due dunning, QA gates, seasonal re-engagement
- Crew checklists & SOP library
- Reputation + referral engine
- Service recovery: callback, billing & warranty inboxes
- Subcontractor packet: credentials, availability, offboarding
- Priority support
Scale
Multi-crew / multi-territory operators
$1,499 one-time onboarding · $5,490/yr annual
- Everything in Growth, plus:
- Territories & capacity rules, resource reservations
- Advanced reporting: weekly reconciliation, monthly acceptance review
- Custom integrations (webhooks to your tools)
- Quarterly ops review with us
- Dedicated success contact
End of shift
Your competitors are one missed call away from your customer.
Put your back office on autopilot. Complete the intake, take a 45-minute launch call, and we handle the build from there.
Illustrative sample report — what your end-of-day looks like with Your Deputy on the job.