Back office for gutters & exterior drainage
Clean by hand, flow-test every outlet, 3-foot discharge from foundation
The business keeps roof water off the house and away from the foundation: gutter cleaning and repair, seamless gutter replacement, gutter guards, downspout service and extensions, and exterior drainage work like grading, catch basins, French drains, and dry wells.
Configured for Gutters & Exterior Drainage
Not generic software. Your trade's operating system.
The configured workflow pack covers gutter cleaning, seamless gutter installs, and downspouts and drainage — from flat-rate cleaning estimates to site-visit project quotes and flow-checked closeout.
Hand-clean before flush
Crews clean by hand before flushing — never flush first — then flow-test every outlet and record the result as flowing, restricted, or cleared.
Seasonal recall built in
Cleaning customers enroll opt-in in the seasonal recall: gutters cleaned twice a year, drainage checked each spring, with pre-season reminders in March and September.
Every outlet flow-checked
A downspout flow-check note for every outlet plus the QA checklist — pitch verified, hangers secure, joints sealed, 3-foot discharge — signed before any invoice releases.
Your workflow pack
Every phase configured before you log in.
Your back office ships with these phases built for Gutters & Exterior Drainage — tasks, checklists, and QA gates included.
Intake & Scheduling
Intake captures address, problem, gutter length if known, and whether it is cleaning, install, or drainage; overflow during a storm gets a priority slot, never an emergency guarantee.
Quote & Approval
Cleaning and repeat work quote flat-rate; new installs and drainage projects are always quoted after a site visit — no firm quote without one.
Gutter Cleaning
Ladder set on firm ground with standoffs; debris hand-removed from runs, sludge and shingle grit scooped; troughs flushed and every outlet flow-tested.
Gutter Install
Old gutters removed and hauled; fascia inspected and soft or rotted boards repaired; seamless lengths formed on-site, hung on hidden hangers, and hose-tested with standing water checked.
Downspouts & Drainage
Outlets cleared by hand and flushed downward; blocked sections snaked or disassembled; trenches dug with steady slope away from the home; downspouts verified to discharge 3+ ft from the foundation.
QA & Closeout
Before/after photos of every run and drainage area; the QA checklist — pitch verified, hangers secure, joints sealed, debris bagged — signed before invoicing.
Invoicing & Review
Invoiced per visit, per project, or materials pass-through; completion summary with photos and flow-check notes delivered; seasonal-plan customers auto-booked for the next cycle.
Quoting, our way: Gutter cleaning quotes flat-rate per visit, tiered by home size and story; seamless installs price per linear foot measured at the site visit; drainage projects price per project after a site visit, with trenching billed per linear foot where applicable.
How a job flows
From first call to paid invoice.
Discovery
Overflowing gutters, sagging runs, water at the foundation, or a soggy yard — the homeowner finds the brand via search, referral, or the seasonal maintenance plan.
Estimate and site visit
Cleaning and repeat work get a flat estimate; any new install or drainage project requires an on-site visit before a firm quote.
Booking and pre-service
The customer approves scope and price and gets a text-confirmed day/time window; the reminder asks them to clear access around the house, secure pets, and confirm where downspouts should discharge.
Service day
The crew arrives in window, walks the property with the customer if present, does the work, and shows before/after photos on the spot.
Completion
The customer gets a completion summary with photos, flow-check notes, invoice, and payment link; any upsell — guards, extensions, seasonal plan — is offered once, not pushed.
Review and seasonal repeat
A review is requested; cleaning customers are enrolled (opt-in) in the seasonal recall — gutters cleaned twice a year, drainage checked each spring.
Proof on every job
Evidence your customers can see.
Every Gutters & Exterior Drainage job carries photo and documentation standards — dispute prevention built into the workflow.
- ✓ Before/after photos of every gutter run and drainage area
- ✓ Downspout flow-check note for every outlet: flowing, restricted, or cleared
- ✓ QA checklist: pitch verified with no standing water 15 minutes after the hose test, hangers secure and evenly spaced, joints sealed, discharge 3+ ft from foundation
- ✓ Debris bagged and removed; snow-load-rated guards and any observed ice-dam damage noted for the winter follow-up list
Our boundary, stated plainly: Honest about water: grading and drains reduce risk but no system is promised to keep a basement dry in every storm — and gutter guards reduce debris, never maintenance.
Pricing
One recovered job a month pays for it.
Your Deputy tiers for Gutters & Exterior Drainage: Seasonal cleaning plan — spring and fall visits — with installs and drainage projects quoted per project after a site visit. Same platform, configured for how gutters & exterior drainage work gets billed.
Launch
Owner-operators & 1–2 person shops
$499 one-time onboarding · $1,790/yr annual
- Branded client portal on your subdomain
- Online booking page + Gutters & Exterior Drainage intake form
- Digital quotes/proposals with e-sign
- Invoices + online payment
- Review engine (auto requests after paid jobs)
- 1 niche workflow pack
- Unlimited staff seats
- Email support
Growth
Growing shops with crews (3–15 people)
$999 one-time onboarding · $2,990/yr annual
- Everything in Launch, plus:
- Full niche OS: dispatch board, crew mobilization checklists, arrival/departure logging
- Automations: quote follow-up drip, past-due dunning, QA gates, seasonal re-engagement
- Crew checklists & SOP library
- Reputation + referral engine
- Service recovery: callback, billing & warranty inboxes
- Subcontractor packet: credentials, availability, offboarding
- Priority support
Scale
Multi-crew / multi-territory operators
$1,499 one-time onboarding · $5,490/yr annual
- Everything in Growth, plus:
- Territories & capacity rules, resource reservations
- Advanced reporting: weekly reconciliation, monthly acceptance review
- Custom integrations (webhooks to your tools)
- Quarterly ops review with us
- Dedicated success contact
End of shift
Your competitors are one missed call away from your customer.
Put your back office on autopilot. Complete the intake, take a 45-minute launch call, and we handle the build from there.
Illustrative sample report — what your end-of-day looks like with Your Deputy on the job.