Back office for fencing, gates & railings
Posts in concrete at frost depth, every gate swing-tested before sign-off
The business installs, repairs, and replaces residential fences, driveway and pedestrian gates, and stair and porch railings — measuring the line, marking utilities before any dig, setting posts in concrete, and letting concrete cure before building on it.
Configured for Fencing, Gates & Railings
Not generic software. Your trade's operating system.
The configured workflow pack covers fencing, gates and access, and railings — from footage measurement and layout approval to cured-post builds, swing tests, and the seasonal maintenance loop.
Layout before the dig
811 utility locates are filed and confirmed before digging; the fence line is staked and property pins verified with the customer before a hole is augered.
Cure-before-build scheduling
Multi-day jobs pause between concrete setting and building so posts cure — the schedule is built around cure time, not against it, which is what keeps the fence straight.
Per-run evidence pack
Before/after photos per fence run, a linear-footage log reconciling measured vs. installed vs. invoiced, gate swing and latch tests, and railing stability checks — invoicing stays blocked until the pack is uploaded.
Your workflow pack
Every phase configured before you log in.
Your back office ships with these phases built for Fencing, Gates & Railings — tasks, checklists, and QA gates included.
Intake & Scheduling
Intake captures address, rough linear footage, material interest, and gate locations with photos; the job books with a heads-up that 811 marking and weather can shift the date.
Quote & Approval
Quoted per linear foot by material and height after the site visit, plus gate hardware add-ons and haul-off of old fence — never a firm number from photos or a phone call.
Fencing
Fence line staked and property pins verified; post holes augered to frost depth; posts set plumb in concrete and cured before rails and panels go up.
Gates & Access
Swing direction, arc clearance, and latch height confirmed on site; hinge and latch posts set deeper in concrete; gate hung square and swing/latch tested from 90 degrees.
Railings
Stair geometry measured; posts set plumb; rails, balusters, and handrail installed to code height and tested for stability, with safe use walked through with the customer.
QA & Closeout
Full-line walkthrough with the customer — every gate opened and closed, latches checked — before the QA checklist signs off and invoicing unlocks.
Invoicing & Review
Invoiced from recorded footage and materials pass-through; review requested, with re-stain and gate re-adjustment visits feeding the recurring loop.
Quoting, our way: Per-linear-foot pricing by material and height, built from the price book after the site visit, plus gate hardware add-ons — a firm project quote is never issued without one; phone or photo-only numbers are labeled as estimates, never quotes.
How a job flows
From first call to paid invoice.
Discovery
Researching fence costs, gate options, or railing safety — the customer expects honest numbers and a clear process, not pressure.
Site visit and quote
The estimator walks the property, measures footage, notes grade and access, and confirms gate swing and latch needs on site — the firm written quote only comes after this visit, never over the phone from photos alone.
Approval and pre-service
The customer approves scope and deposit terms in writing; the reminder names the arrival window, asks for a clear fence line and secured pets, and confirms gate swing direction.
Service days
The crew stakes, digs, sets posts, and builds — with visible daily progress and a tidy site each evening; multi-day jobs pause between concrete setting and building so posts cure, which protects the fence from heave.
Walkthrough
The crew walks the full fence line and every gate and rail with the customer: opens and closes each gate, checks latch alignment, shares care notes — nothing is called done before the customer sees it work.
Post-service and repeat
Invoice, before/after photos, and footage log are delivered; wood staining is scheduled separately after the wood dries; review requested, with repair and re-stain callbacks creating the recurring loop.
Proof on every job
Evidence your customers can see.
Every Fencing, Gates & Railings job carries photo and documentation standards — dispute prevention built into the workflow.
- ✓ Before/after photos per cluster and per run of fence, each gate, and each railing section
- ✓ Linear footage log: measured footage at the site visit vs. installed footage, reconciled against the quote and invoice
- ✓ Gate checks logged: hangs square, full 90-degree swing, clean latch engagement, self-closing pool hardware closes and latches on its own
- ✓ Railing checks: no flex or wobble under load, 4-inch sphere baluster spacing, handrail height within code, anchored firmly to structure or footings
Our boundary, stated plainly: Honest limits on lines and gates: property pins are verified but boundaries are left to licensed surveyors, and gates are sold with an honest adjustment visit rather than a promise they will never sag.
Pricing
One recovered job a month pays for it.
Your Deputy tiers for Fencing, Gates & Railings: Priced per linear foot by material and height from the price book, with gate hardware add-ons and a minimum visit fee on small repairs. Same platform, configured for how fencing, gates & railings work gets billed.
Launch
Owner-operators & 1–2 person shops
$499 one-time onboarding · $1,790/yr annual
- Branded client portal on your subdomain
- Online booking page + Fencing, Gates & Railings intake form
- Digital quotes/proposals with e-sign
- Invoices + online payment
- Review engine (auto requests after paid jobs)
- 1 niche workflow pack
- Unlimited staff seats
- Email support
Growth
Growing shops with crews (3–15 people)
$999 one-time onboarding · $2,990/yr annual
- Everything in Launch, plus:
- Full niche OS: dispatch board, crew mobilization checklists, arrival/departure logging
- Automations: quote follow-up drip, past-due dunning, QA gates, seasonal re-engagement
- Crew checklists & SOP library
- Reputation + referral engine
- Service recovery: callback, billing & warranty inboxes
- Subcontractor packet: credentials, availability, offboarding
- Priority support
Scale
Multi-crew / multi-territory operators
$1,499 one-time onboarding · $5,490/yr annual
- Everything in Growth, plus:
- Territories & capacity rules, resource reservations
- Advanced reporting: weekly reconciliation, monthly acceptance review
- Custom integrations (webhooks to your tools)
- Quarterly ops review with us
- Dedicated success contact
End of shift
Your competitors are one missed call away from your customer.
Put your back office on autopilot. Complete the intake, take a 45-minute launch call, and we handle the build from there.
Illustrative sample report — what your end-of-day looks like with Your Deputy on the job.