Back office for cleaning services

Room-by-room photo proof on every visit, recurring routes

Checklist-driven home cleaning built around recurring plans: a first deep-clean reset brings the home to standard, then maintenance visits keep it there — with room-by-room photo checklists on every visit.

Tour my trade's demo Book my setup

Configured for Cleaning Services

Not generic software. Your trade's operating system.

The configured workflow pack covers size-based quoting and written scope confirmation through consistent-team scheduling, checklist-and-photo execution, and recurring reminders with skip and pause handling.

TP-01

Consistent-team routing

Recurring routes keep the same team on a home when possible, with detail tasks rotating between visits so nothing goes stale.

TP-02

Written scope contracts

Every booking carries a written included, excluded, and add-on checklist — the contract against scope disputes.

TP-03

Proactive review timing

Review requests go out after a confirmed great visit, timed by the system rather than sent by random email.

Your workflow pack

Every phase configured before you log in.

Your back office ships with these phases built for Cleaning Services — tasks, checklists, and QA gates included.

Phase 1

Intake & Scheduling

Home size, room counts, condition, pets, priorities, access method, and frequency preference are captured; consistent teams are assigned to recurring routes.

Phase 2

Quote & Approval

Per-visit quote from home size, frequency, and condition; first-time homes get an honest deep-clean reset recommendation; add-ons and exclusions are confirmed in writing before booking.

Phase 3

Recurring Visit

Scope walked with the customer on arrival; dusting top to bottom, kitchens and baths cleaned and sanitized, floors vacuumed and mopped, then a room-by-room photo checklist.

Phase 4

Specialty & Surface

Add-on scope confirmed before starting — oven and fridge detail, baseboards, blinds, vents, steam-cleaning, and interior windows — with cleaners spot-tested first.

Phase 5

Exterior

Property walked for delicate areas with landscaping protected; scoped surfaces pressure-washed, exterior windows cleaned, final rinse and walkthrough.

Phase 6

QA & Closeout

Room-by-room checklist photos on every visit; pre-existing damage photographed on arrival; exceptions like stains that won't lift noted with photos.

Phase 7

Invoicing & Review

Per-visit invoicing with add-ons itemized; recurring plans on auto-pay with skip and pause on notice; a quality check after the second visit and review requests timed to great visits.

Quoting, our way: Per-visit pricing by home size and frequency; first-visit deep cleans priced per project on condition. Condition surcharges — excessive clutter, hoarding-level conditions — are assessed at the first visit and quoted before work continues: no mid-visit surprises.

How a job flows

From first call to paid invoice.

Step 1

Quote from home size

An instant-ish quote comes from square footage, bedrooms and baths, condition, pets, and priorities.

Step 2

Deep-clean reset first

First-time customers are honestly advised: a deep-clean reset first, then recurring maintenance at a lower per-visit price.

Step 3

Written scope checklist

A written checklist of included and excluded items plus selected add-ons — inside fridge is an add-on, laundry is fold-only if included — the contract against scope disputes.

Step 4

Prep and service day

Customers declutter surfaces, secure valuables, and provide access; the team walks the scope, works top to bottom, and completes the room-by-room checklist with photos.

Step 5

Walkthrough and payment

The finished checklist is reviewed with the customer — or with photos for absent customers — payment is processed, and the next recurrence auto-schedules.

Step 6

Recurring rhythm

The same team when possible; detail tasks rotate between visits; customers can pause or skip with notice; seasonal deep-clean offers arrive in spring and around the holidays.

Proof on every job

Evidence your customers can see.

Every Cleaning Services job carries photo and documentation standards — dispute prevention built into the workflow.

✓ Room-by-room checklist photos on every visit — the photo set is the proof of completion
✓ Pre-existing damage and wear photographed on arrival before any work begins
✓ Exceptions such as stains that won't lift or inaccessible areas noted with photos
✓ Before-and-after photos for deep and move-out cleans
✓ Team self-check per room, supervisor spot-check on deep and move-out jobs, then customer walkthrough before the team leaves

Our boundary, stated plainly: We never guarantee stain, odor, or mold removal — some conditions don't fully resolve, so we show the honest before-and-after instead.

Pricing

One recovered job a month pays for it.

Your Deputy tiers for Cleaning Services: Per-visit pricing by home size and frequency, with the first-visit deep-clean reset priced per project.. Same platform, configured for how cleaning services work gets billed.

Launch

Owner-operators & 1–2 person shops

$179/mo

$499 one-time onboarding · $1,790/yr annual

Branded client portal on your subdomain
Online booking page + Cleaning Services intake form
Digital quotes/proposals with e-sign
Invoices + online payment
Review engine (auto requests after paid jobs)
1 niche workflow pack
Unlimited staff seats
Email support

Start with Launch

Growth

Growing shops with crews (3–15 people)

$299/mo

$999 one-time onboarding · $2,990/yr annual

Everything in Launch, plus:
Full niche OS: dispatch board, crew mobilization checklists, arrival/departure logging
Automations: quote follow-up drip, past-due dunning, QA gates, seasonal re-engagement
Crew checklists & SOP library
Reputation + referral engine
Service recovery: callback, billing & warranty inboxes
Subcontractor packet: credentials, availability, offboarding
Priority support

Start with Growth